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Freelance Production Coordinator

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  Freelance Production Coordinator
Employer: Upgrade Membership Job Posted: 6/4/2013
Location: West Region Job Status: Full Time
Experience Level: TBD  

Job Description:

LAIKA/house Freelance Production Coordinator

The Production Coordinator works with the Producer(s) to assist in management of workflow. He/she assists the Producer(s) in tracking all commercial jobs from start to finish, working especially on tracking distribution to outside vendors, and flow within the various departments. This person relays pertinent information to staff and freelance artist regarding schedules and expectations, coordination between in-house departments such as art, stage, cg, and editorial, and makes sure that the appropriate communication occurs between these people/entities and the Producer(s). Assists the Producer(s) in many other production tasks, including shipping, supplies, purchase orders, booking travel, staffing, pitches, portfolio reviews, wrap materials, and general organization.

Principal Duties and Responsibilities

Tracks animation from animatics through delivery of video master

Maintains and updates crew lists/monitoring

Communicates with free-lance and staff artists/animators concerning schedules and specific instructions from directors and animators and/or Producer(s).

Is well versed in day-to-day progress of projects and is able to assist in, with the oversight of the project EP, Producer duties if Producer(s) is out unexpectedly, on business or on scheduled vacations. This will entail both internal Line Producer activities as well as external communication with the agency and clients as needed.

Assists directors, animators and crew when necessary with supplies, schedules, etc.

Assists Producer(s) in finding freelancers, organizing portfolios and correspondence.

Arranges for or runs errands including, but not limited to, working meals, client services and general production errands

Records and distributes necessary notes, schedules or any other necessary information

Distributes production elements including storyboards and shipped tapes and film

Tracks received production elements

Handles/coordinates shipping of all materials

Makes travel arrangements

Assists producers, and directors with miscellaneous tasks

Reviewing distribution of work with producer and supervising distribution to other project assistants as well as outside free-lancers

May be necessary to supervise the creation of presentation packages of projects to management.


B.S./B.A. in film, art or related field or equivalent combination of education and/or experience

2+ years production experience, preferably in animation

Ability to troubleshoot and solve problems

Demonstrated ability to prioritize

Ability to juggle various priorities and deadlines in a fast paced environment.

Detail oriented

Working knowledge of MS Office programs

Working knowledge of Adobe Photoshop and Shotgun

Prior production experience

Knowledge of additional graphic design and layout programs a plus


The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Required Skills

Required Experience



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