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  Marketing and Promotions Coordinator
Industry: TV - Radio Job Posted: 7/29/2019
Location: South Region Job Status: Full Time
Experience Level: TBD

Job Description:

The Marketing & Promotions Coordinator assists Local Media with overall marketing and promotions coordination efforts. Duties include but are not subjected to: being the liaison between the Sales & Promotions department by preparing promotional materials, manage on-site station events, and coordinate some production as well as general sales material organization.

Job Responsibilities:

• Create uniform PowerPoint sales presentation for all promotional annual events
• Ideate new promotional ideas with the Promotion and Sales departments
• In charge of gathering/coordinating all necessary materials for upcoming events i.e. logos, insurance, day-of-event materials (banners, premiums) etc.
• Assist along-side promotions with projects management for all annual on-site events (mostly on weekends)
• Create Events and on-air sponsorship trackers to keep trail of prospects and final sold advertisers
• Create and keep track of all on-air Sports programming as well as manage inventory
• Create Excel Event recaps for management of advertisers that participate along with final revenue
• Help gather production materials to create events POP
• Prepare material for weekly sales meetings
• Attend national sales calls to gather programming & other station updates in order to notify sales
• Point person for trade tickets. In charge of coordinating with AE’s trade tickets for on-air & on-site distribution as well as enter these into VPromotions
• Coordinate Radio station promos to support on-air ticket giveaways
• Create generic Sales events re-cap after every event to distribute to account coordinator
• Coordinate Radio remotes/Production/Social media requests thru VPromotions
• Request copy points, logos, and/or images, and prizes from client to production
• Enter, Review, and Revise Orders & provide Traffic department with instructions and spot(s)
• Manage preemptions
• Request Inventory updates for Makegood Offer
• Research rating point equivalent
• Offer Makegoods
• Follow through with AE for Makegood approval
• Confirm/Process orders/Makegoods in Wide Orbit, EPort, AE Inbox and Katz Media Group
• Revenue, Competitive, & Historical Reports in Wide Orbit
• Reconcile invoices at the end of the month for those advertisers that require notarized paperwork. Co-op process may include translations of TV and/or Radio creative.
• Research paperwork for credit memos
• Sales Back-up when/as needed

Required Skills & Experience:

• 1-year minimum experience in tangible or intangible sales preferred
• Detail oriented & strong organizations skills
• Good Customer Service
• Able to work in multi-task work environment
• Computer skills including Windows 200/XP, PowerPoint, Excel and Word required
• Available to work on weekends
• Please note that the above duties are subject to change due to unforeseen changes i.e: new operational systems being deployed, agencies/clients requiring revised/new duties to name a few
• Fluent in English and Spanish (read and write)

Eligibility Requirements

• Must be willing to work from office in Austin, Texas
• Employment/education will be verified
• Must have unrestricted authorization to work in the United States



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