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  Executive Assistant I
Industry: TV - Film Job Posted: 4/6/2018
Location: West Region Job Status: Full Time
Experience Level: TBD
 

Job Description:

Overview and Responsibilities

This position is responsible for providing administrative support to the Executive Vice President of Worldwide Distribution-Home Media Entertainment.


Responsibilities to include, but not limited to:

*Maintain & circulate agendas for department meetings
*Take departmental minutes & circulate as instructed
*Maintain incoming & outgoing departmental faxes
*Book travel for EVP
*Maintain and submit expense reports for EVP according to PPC policies
*Oversee gate passes to ensure visitors are granted access as needed
*Create memorandums and distribution lists as instructed
*Update files for EVP
*Maintain phone log of incoming & outgoing calls
*Coordinate conference room requests & bookings
*Schedule, track & update meeting requests for department including video & tele-conferences.
*Maintain department contact information and distribute regularly
*Maintain vacation requests, as approved by supervisor
*Diary and inbox management
*Prepare detailed reports as requested by supervisor
*Help EVP and department prepare materials for various meetings/events


Basic Qualifications

* Bachelorís Degree or equivalent work experience required
*Minimum 2 years related experience preferred
*Proficient with Word, Excel, PowerPoint and internet software


Additional Qualifications
Desired skills:


*Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
*Organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time
*Familiar with a variety of industry concepts, practices, and procedures
*Some C suite exposure/experience preferred



 

 

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