Welcome to WorkInEntertainment.com!   Here's the job that interests you:

  Executive Assistant I
Industry: TV - Stage Job Posted: 9/8/2017
Location: West Region Job Status: Full Time
Experience Level: TBD

Job Description:

Warner Bros. Studio Facilities seeks an Executive Assistant I for the Labor Relations Feature Prod department. Position performs executive administrative support and various administrative tasks ifor the Vice President of Labor Relations and Manager of Labor Relations.

Job Responsibilities:

• Answers phones for the Labor Relations Department.
o Assists Manager of Labor Relations in administering industry trust fund payroll audits and residuals audits.
o Assists in compiling and analyzing data for industry-wide negotiations.
o Assists executive staff in research and preparation for union/guild contract negotiations.
• Creates charts, tables and forms relating to production, grievances and historical/industry collective bargaining agreements. Performs contract comparisons as requested.
• Reviews crew deal memos and production paperwork for accuracy, contacts on-production crew members and/or production executives to obtain information to process revisions.
• Types deal memo letters and other forms for submission to various unions/guilds. Must interact with appropriate production staff and internal departments to investigate and resolve deal memo inquiries/discrepancies.
• Creates and updates departmental notebooks, logs, files, file lists and the internal department production sheet which must be updated on a weekly basis.
• Ensures the file room supply of all memorandums and collective bargaining agreements available for mass distribution are purged and updated to reflect current negotiated changes as they are implemented.
• Distributes union/guild quarterly reports. Must interact with the appropriate Union/Guild, Theatrical Business Affairs, Payroll and MIS representatives to assist in the resolution of report inquiries/discrepancies. Upon resolution of issues, provides written and/or verbal responses to appropriate Union/Guild and company representatives.
• Administers and organizes the department’s file room and file conversion, including tracking and maintenance of up-to-date lists of all documents which includes but is not limited to current, historical, negotiation, grievance, location and production files.
• Department point person for all MIS, computer, office equipment, golf cart maintenance/repair, including building maintenance issues, shredding of confidential materials and recycling.
• Reviews and approves departmental supply orders and administers department’s pantry duty and supply order assignment lists. May administer P-Card purchasing, approval and statement reconciliation.
• Picks up Payroll and Accounts Payable checks from cashier’s window as needed.
• Schedules meetings, obtains parking passes and orders refreshments for meetings as needed.
• Opens and distributes mail as needed
• Acts as the Departmental Records Coordinator for the Warner Bros. Records Retention Project.
• Types, copies and distributes department correspondence and documents. Creates, files correspondence and maintains general departmental production files.

Job Requirements:

• High school diploma required.
• College degree preferred.
• Must have proficiency with Excel, creating and analyzing spreadsheets and Excel formulas.
• Must have a basic understanding of accounting practices.
• Must have proficiency with Windows, Office, Outlook, typing at 50 wpm and Filemaker Pro.
• Previous Accounting, Labor Relations and/or Legal experience preferred.
• Must be able to organize and schedule work efficiently, and work well under time constraints.
• Must be able to work flexible hours, including overtime, if and when necessary.
• Must be able to take initiative, maintain confidentiality and be a team player.
• Must be able to work in a fast-paced environment with the ability to change priorities quickly.
• File room administration requires the ability to lift, shift, and organize numerous file folders and boxes.



One Site

All entertainment jobs.

Inspiration finds us all. Maybe it was something you heard or something you watched, it doesn't matter... we get it. Let us help you live your dream with a job in the entertainment industry.

A Few Related Jobs
Social Media Production Assistant -
Executive Administrative Assistant - Northeast
Marketing Assistant - West
Human Resources Assistant - Northeast
Executive Assistant - Northeast
Assistant, Production - West
Sales Assistant - South
Regional National Sales Assistant - Midwest
Production Assistant, - Northeast
Assistant Director III, News - South
Digital Sales Assistant - South
Assistant News Director - South
Sales Assistant - South
Production Assistant - Northeast
Assistant News Director - Northeast
Assistant DIrector - South
Production Assistant - Midwest
Production Assistant - Midwest
Production Assistant - Northeast
Assistant, Media Relations - West



About Us  |  Career Advice Blog  |  Our Blogger: Brian Clapp  |  Featured Job  |  Employer Directory  |  Contact Us
© 2012-2017 Work In Entertainment, LLC. Terms of Use | Privacy Policy.