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  Executive Assistant I
Industry: TV - Film Job Posted: 2/4/2018
Location: West Region Job Status: Full Time
Experience Level: TBD
 

Job Description:

What part will you play?

Warner Bros. Animation is seeking an Executive Assistant I for the Finance department to provide administrative support to the Vice President, Finance & Administration and the Vice President, Estimating & Production Accounting. Position maintains all department files, assists with general accounting processes including Payroll and A/P processing and serves as a backup to other departments as required. Entry-level position for candidates interested in developing finance/accounting related skills in a practical work environment.

Manages daily activity sent to payroll and accounts payable and maintains various logs and files; Assists production accountants as needed.
Organizes and maintains department files and records, physically and digitally.
Utilizes basic finance/accounting knowledge to prepare and update reports, logs, projects, spreadsheets, etc. at the direction of the Vice President.
Investigates and answers routine queries from production staff, vendors, other business units, etc.
Prepares routine SAP journal entries monthly, responsible for collecting check receipts and processing deposits with treasury and in SAP.
Processes Overhead related accounts payable invoices, ensures vendors are properly set up in SAP, responds and investigates vendor queries on payment status.
Assists with payroll processing for Development projects using PSL, prepares timesheets, reviews start paperwork, confirms business affairs deals, reviews input for accuracy, maintains all related files.
Office services administration Serves as backup to the Facilities group with office set-ups and changes including furniture, phone, computer, building services; repairs, maintenance, and parking. Handles petty cash for Overhead and Production.
Answers telephone, screens, logs and places calls, arranges executive calendar/schedules meetings, etc. Opens, reviews, distributes, mail, invoices, contracts and other documents received by the department. Orders and maintains all supplies for the department.
Performs other job-related duties as assigned.

What do we require from you?

High school diploma required; BA/BS degree preferred.
Previous secretarial/administrative experience required.
Previous entertainment experience and light accounting/bookkeeping experience are a plus.
Typing: 55 wpm; 10-key calculator by touch.
PC Proficiency with Word, Excel spreadsheets (including proficiency with formula calculations), and Outlook Calendar.
SAP helpful.
Knowledge of general finance/accounting related activities.
Knowledge of file set-up, maintenance and filing procedures.
Knowledge of report, letter, etc. format.
Communicates effectively and tactfully with persons on all levels.
Maintain professional demeanor and possess the ability to maintain confidentiality.
Pay close attention to detail and understand written and oral instructions.
Ability to organize and handle multiple tasks and work well under time constraints while prioritizing assignments.
Must have excellent follow-through and ability to find and utilize all resources available



 

 

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