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  Executive Assistant I
Industry: TV - Film Job Posted: 11/8/2017
Location: West Region Job Status: Full Time
Experience Level: TBD
 

Job Description:

Overview and Responsibilities

This position is responsible for providing administrative support to the Executive Vice President, Domestic Publicity.


Responsibilities to include, but not limited to:

Manages executive’s work and personal calendar and schedules/coordinates meetings and appointments
Arranges meetings or conferences by arranging conference rooms, issuing meeting requests or invitations and coordinating handouts
Prepares agendas, notices, minutes, and resolutions for meetings as required
Prepares reports and presentations in PowerPoint, Excel, and MS Word as required, and keeps internal documents up to date (i.e., talent schedules, timelines, status reports, expected breaks, etc.).
Performs administrative duties such as filing, typing, and copying documents, screens and responds to incoming calls and correspondence (heavy phones)
Arranges detailed travel plans and itineraries and compiles travel documentation and expense reports
Light research duties; research media coverage and industry trends
Work with executive & publicists to determine budget and manage expenses
Other duties as assigned


Basic Qualifications

Minimum 2 years of related assistant experience
Agency experience preferred
Highly Proficient with MS software including Word, Excel & PowerPoint
Ability to multitask and deliver under tight deadlines in a calm manner
Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time efficiently


Additional Qualifications

Desired Qualifications / Skills:

Bachelor’s Degree preferred
Good relationship building skills
Experience of working in an international environment preferred
Experience in Entertainment Industry a plus
Should be familiar with a variety of industry concepts, practices, and procedures
Excellent organizational skills and attention to detail
Ability to prioritize and meet deadlines
Self-motivated


Eligibility requirements:

Interested candidates must submit a resume/CV online to be considered
Must be willing to submit to a background investigation
Must have unrestricted work authorization to work in the United States



 

 

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