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  Executive Assistant-Business & Legal Affairs
Industry: TV - Film Job Posted: 12/11/2018
Location: West Region Job Status: Full Time
Experience Level: TBD
 

Job Description:

Job Summary:

The Executive Assistant provides administrative support to the Business & Legal Affairs team. The EA must be very organized, tech-savvy, and able to multi-task in a fast-paced environment.


Responsibilities:

Answer phones and maintain call logs for multiple attorneys

Facilitate overall communication and workflow and tracking systems for multiple attorneys

Complete initial drafts of contracts, utilizing established templates

Process invoices and administer payments for various vendors and talent, ensuring timely and accurate processing

Maintain continual communication with attorneys, Business Affairs staff, Production, and all other client groups to ascertain the most accurate production information, such as production schedule, shoot locations, etc.

Manage calendar for multiple executives and attorneys (scheduling & maintaining both in person meeting schedules, and conference calls) as well as prepare and distribute meeting materials

Manage travel arrangements and complete expense reports, ensuring adherence to The Walt Disney Company policy and procedures

Perform other administrative tasks as requested by the department


Basic Qualifications:

2+ years of experience in Production environment a plus

Prior Legal experience is a plus

Demonstrated professionalism and ability to communicate with poise and professionalism with all levels of executives, management, and staff, including high-level entertainment industry talent, agents, vendors, and with a diverse set of personalities and work styles

Highly organized and excellent follow through skills

Ability to perform routine work with excellent accuracy and attention to detail, with a strong sense of responsibility and accountability

Solid time management and multi-tasking skills are essential

Ability to work both independently and within a fast-paced team environment

Service-oriented mindset and manner

Strong computer literacy involving an advanced working knowledge of MS Word and Excel; experience with Google Suite a plus


Required Education

Bachelor's degree with strong academic background or 3+ years of equivalent level of work experience



 

 

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