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  Executive Assistant, Business and Legal Affairs
Industry: Music Job Posted: 9/13/2013
Location: Northeast Region Job Status: Full Time
Experience Level: Intermediate

Job Description:

Warner Music Group Description: With its broad roster of new stars and legendary artists, Warner Music Group is home to a collection of the best-known record labels in the music industry including Asylum, Atlantic, Cordless, East West, Elektra, Nonesuch, Reprise, Rhino, Roadrunner, Rykodisc, Sire, Warner Bros. and Word, as well as Warner/Chappell Music, one of the world's leading music publishers, with a catalog of more than one million copyrights worldwide.

Department Description:

Business & Legal Affairs

High Level Job Description:

Executive Assistant; Report directly to the EVP of Business & Legal Affairs as well as provide general assistance to Business & Legal Affairs department.

Detailed Job Description/ Responsibilities:

• Drafts correspondence. 
• Prepares, sends and tracks contract execution copies.
• Monitors status of various deals & agreements.
• Prepares, processes, and mails payments & advances.
• Answers telephones, screens, logs, and places calls.
• Manages supervisor’s calendar; schedules meetings and conference calls. 
• Maintains legal files.
• Submits expense reports.
• Orders CDs, supplies, etc. for department
• Opens, records, and distributes mail.
• Undertakes internet research.
• Performs other related duties as required and assigned.
• General office work (i.e., word processing)

Required Competencies/Skills:

• Able to prioritize and manage multiple assignments
• Must be able to work well under pressure and complete tasks quickly
• Able to handle highly confidential information
• Extremely organized
• Team player with a positive attitude
• Exceptional communication & phone skills
• Takes initiative
• Goal-Orientated
• Microsoft Office (Word, Excel and Outlook)
• Must be able to adapt to changing circumstances

Special Requirements/Preferences:

• Excellent computer skills (Proficient with Outlook, Excel and Word)
• Prior assistant work
• Legal Experience
• Research skills & Internet Savvy
• Knowledge of the Music-Industry
• Good Memory
• Follows directions and willing to learn

Education Required:

• College Degree
• Administrative, Legal, or Music-Industry Experience

Our Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national Origin, alienage or citizenship, disability, marital status, familial status, military or veteran status, or any other legal recognized protected basis under federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws and the Company complies with all applicable reasonable accommodation requirements which such laws may require. Accordingly, please inform the Company’s Human Resources representative if you need an accommodation in order for you to complete any employment application-related forms or otherwise to participate in the application or selection process for the position for which you are applying. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity and will enable applicants to participate in the application and selection process and for employees to perform the essential functions of their jobs without imposing undue hardship on our Company. The Company also will make reasonable accommodations to an applicants or employee’s religious beliefs and practices as may be required by law, unless an undue hardship would result.



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