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  Coordinator Casting
Industry: TV - Film Job Posted: 2/11/2019
Location: West Region Job Status: Full Time
Experience Level: TBD

Job Description:

This position is responsible for providing administrative support as well as Coordinator duties for the Executive Vice President of Casting.

Answer phones and manage executive’s calendar
Keep track of correspondence and take specific notes on phones calls
Coordinate extensive travel, domestic and international
Greet all visitors from actors, producers, executives and others
Create and maintain characters lists for film, as well as, label, organize, and file all auditions
Log, file, and track all actors’ materials
Update Star Talent Quarterly Avails
Help EVP or VP of Casting compose character breakdowns when needed
Complete weekly expenses and generate expense reports
Coordinate weekly schedules, casting sessions and meetings
Collaborate with all Paramount departments as well as agencies and management companies to maintain current actor information
Submit theater requests on behalf of EVP
Update and maintain all password and contact sheets per project
Submit office food, drink, and supply orders weekly
Track all office supplies and expenses
File and track all work emails and regular mail
Schedule necessary appointments for EVP as well as casting sessions
Upload and organize all casting sessions through related programs (Cast It, Breakdown, etc)
Reconcile Department’s Purchasing Card expenses monthly
Maintain order and cleanliness in the office

Basic Qualifications

Must have a minimum of a High School diploma

Additional Qualifications

Prior casting experience a plus
Excellent organizational skills
Ability to work on multiple tasks with ease and confidence
Excellent phone manner
Comfortable with computers and willingness to learn new software, as needed
A love for casting and the casting process



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