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Resource Management Coordinator
The Resource Management Coordinator supports one or multiple Resource Managers and the overall Resource management team. This role is a vital function at the agency providing much needed Administrative support to keep the agency running efficiently and effectively.
Resource Coordinator Responsibilities
PTO Approvals for some team members and distribution of the PTO calendar to teams
Timesheet compliance; follow ups with timesheet offenders
Org Chart updates and tracking of FTE count
Tracking of new hires, departures, rotations on and off teams and transfers between groups
Utilization reports- responsible for pulling the initial reports (data) and some analysis
Freelance extension requests- keeping track of current freelancers and working with RM lead to prepare extension requests as necessary
Time transfers- following up on every time transfer request and processing them by the 15th of every month
New hire administrative duties- adding each new hire to the appropriate client assignment, group designation, assigning PTO approvers, etc
Helping to on-board new hires, welcome them to R/GA
Collecting necessary equipment from freelancers when they depart R/GA (ID cards, etc)
Seating Chart- helping to assign seats for new hires and coordinating with facilities on seat moves; updating seating chart when moves occur or an employee departs R/GA or rotates off a team
Allocations support- tasked with certain follow ups after allocations meeting
Scheduling meet and greets for internal employees exploring other teams
Idle time analysis- checking idle time report each week and consulting with RMs regarding any follow ups
Updating team distribution lists as needed
Ad Hoc projects and reports as identified by Melissa or Amanda
Gathering agendas for resource management meetings as needed
Possess strong command of Microsoft Office
Must have excellent interpersonal skills
Superior written and verbal communication
Must work collaboratively to develop staffing solutions
Quick, creative problem solver
Works well under pressure, detail oriented
Knowledge of Digital Media Industry a plus
Visio and MS Project experience a plus
1-2 years of industry experience a plus
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