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  Coordinator, Corporate Affairs
 
Employer: NBC Universal Job Posted: 7/3/2015
Location: Universal City, CA Job Status: Full Time
Experience Level: Entry-Level
 
 

Job Description:

Serves as a key member of the Corporate Affairs department on the West Coast, which includes corporate communications, community investment, sustainability, and internal communications for NBCUniversal by supporting the day-to-day operations of the team. Works with Vice President to administrate the company’s corporate affairs initiatives and ongoing projects. Qualified candidate will also act as a backup assistant to the Senior Vice President.

• Handles heavy phone activity, relays detailed messages and provides administrative support to the Vice President, Corporate Affairs and overall department.

• Coordinates and schedules meetings and presentations (using MS Outlook calendaring system) including sending attendee invitations, handling logistical details (directions, parking, travel itineraries, ordering meals and/or equipment), gathering and preparing necessary presentation materials). Uses initiative to schedule appointments and meetings based on personal knowledge of workload and priorities.

• Screen telephone calls, visitors, letters, and answer routine questions. Use judgment to handle inquiries from vendors, candidates, and employees to resolve concerns/issues, as necessary.

• Handles confidential information with discretion.

• Keeps team apprised of all breaking news and monitor for relevant coverage throughout the day.

• Assists in multiple capacities with special projects, such as the community screenings, employee activities, and special events.

• Consistently updates and maintains general Corporate Affairs Events calendar and distributes to members of Corporate Affairs team.

• Performs general administrative tasks (copying, scanning, mailing, ordering office supplies, requesting visitor badges, etc.).

• Prepares Travel & Expense Reports and ensures all T&Es are submitted on time and reimbursement was made.

• Manages digital video and photograph files.

• Organizes and distributes incoming and outgoing mail.

Community Investment

• Assists with charitable ticket requests.

• Supports charitable payment process for department.

• Provides computer support for company’s charitable donations tracking program.

• Helps administer the Globe Partner Pass Program.

• Supports school and volunteer projects, as needed.

• Draft and distribute community notifications.

• Tracks company-wide volunteer program.

Internal Communications

• Drafts editorial content for newsletters, websites and emails.

• Supports employee events, as needed.

• Manages executive lists for external and internal requests.

• Supports content development and management of lot-wide digital screen program.

• Updates intranet site, as needed.

Qualifications/Requirements

• Proficient in Microsoft applications, Office (Outlook, Word, Excel and PowerPoint). Keynote a
plus.

• Must have excellent organizational skills and be able to handle several tasks simultaneously.

• Must have experience managing/tracking budgets.

• Must have excellent verbal and written communications skills.

• Must be strong team player and be willing to assist organization in various tasks

• Ability to handle sensitive and confidential information appropriately

• Minimum 2 years office experience

Desired Characteristics

• Excellent computer skills

• Strong communication skills, both oral and written

• Must be able to work at a fast pace while managing multiple tasks and maintaining a professional attitude

• Superior organizational skills and strong multi-tasking abilities

• Meticulous attention to detail and ability to prioritize effectively

• Proactive in keeping abreast of industry developments and company news

• Self-starter, able to initiate projects and see them through to completion

• Make recommendations about tasks and executes them with minimal direction

• Excellent decision-making capabilities

• Solid leadership and team-building skills

• Prior corporate communications or publicity experience


To Apply:





 




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