Executive Assistant
 
Employer: iHeartMedia Job Posted: 2/13/2020
Location: New York, NY Job Status: Full Time
 
 

Job Description:

Assists top-level executive(s) by providing secretarial and administrative support, frequently involving confidential matters.

Responsibilities

• Prepares correspondence, reports, and other administrative tasks, e.g., typing and filing.
• Screens telephone calls, greets visitors, and responds to general inquiries.
• Aggregates and interprets data for financial/accounting reports.
• Schedules appointments, plans meetings, keeps phone logs, maintains calendars, coordinates travel arrangements and processes expenses.
• Coordinates events for station(s) and management meetings.
• Develops and maintains management and reporting systems.
• Assists Human Resource and EEO functions for the market.
• Handles confidential matters with absolute trustworthiness; ensures interactions and transactions are ethical and convey integrity.
• Anticipates and interprets the needs of management staff without direction.
• Arranges for back-up when not at desk.
• May assist with market digital sales support.

Qualifications
Competencies/Skills


• Proficiency in Microsoft Office suite, social media platforms and search tools
• Ability to use or quickly learn designated iHeartMedia software including commercial and digital traffic system, corporate reporting and financial systems
• Graphic design skills and ability to use Adobe Illustrator and Photoshop a plus
• Basic accounting knowledge a plus
• Trustworthy when dealing with confidential and private matters
• Professionalism: makes a good 1st impression; demonstrates respectful, friendly and welcoming behavior; exhibits speech, appearance, body language, mannerisms, and dress appropriate to the environment; maintains professional work surroundings
• Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected
• Stress tolerance: composure when faced with difficult/demanding situations and/or personalities and shifts in priorities and/or tasks
• Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; uses professional telephone skills
• High degree of collaboration with all levels in the organization
• Can work independently without close supervision
• Excellent analytical and decision-making skills
• Time management: uses appropriate tools to manage time; focuses on urgent and important tasks; shows strong attention to detail; meets deadlines
• Ability to multi task in a fast-paced environment

Work Experience

• 3+ years’ experience as assistant
• Media experience preferred



To Apply:





 



 

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