Assists top-level executive(s) by providing secretarial and administrative support, frequently involving confidential matters.
Prepares correspondence, reports, and other administrative tasks, e.g., typing and filing.
Screens telephone calls, greets visitors, and responds to general inquiries.
Aggregates and interprets data for financial/accounting reports.
Schedules appointments, plans meetings, keeps phone logs, maintains calendars, coordinates travel arrangements and processes expenses.
Coordinates events for station(s) and management meetings.
Develops and maintains management and reporting systems.
Assists Human Resource and EEO functions for the market.
Handles confidential matters with absolute trustworthiness; ensures interactions and transactions are ethical and convey integrity.
Anticipates and interprets the needs of management staff without direction.
Arranges for back-up when not at desk.
May assist with market digital sales support.
Proficiency in Microsoft Office suite, social media platforms and search tools
Ability to use or quickly learn designated iHeartMedia software including commercial and digital traffic system, corporate reporting and financial systems
Graphic design skills and ability to use Adobe Illustrator and Photoshop a plus
Basic accounting knowledge a plus
Trustworthy when dealing with confidential and private matters
Professionalism: makes a good 1st impression; demonstrates respectful, friendly and welcoming behavior; exhibits speech, appearance, body language, mannerisms, and dress appropriate to the environment; maintains professional work surroundings
Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected
Stress tolerance: composure when faced with difficult/demanding situations and/or personalities and shifts in priorities and/or tasks
Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; uses professional telephone skills
High degree of collaboration with all levels in the organization
Can work independently without close supervision
Excellent analytical and decision-making skills
Time management: uses appropriate tools to manage time; focuses on urgent and important tasks; shows strong attention to detail; meets deadlines
Ability to multi task in a fast-paced environment
3+ years experience as assistant
Media experience preferred