Coordinator, People Operations
 
Employer: Pandora Job Posted: 2/12/2020
Location: Washington, DC Job Status: Full Time
 
 

Job Description:

Under direct supervision, provides general administrative and clerical support for the HR People Operations team. Primary responsibilities include extensive data entry and auditing; support of electronic employee onboarding; support of Contingent Worker program and management of confidential personnel records in both electronic format as well as duplicate physical files in the HR file room.

Duties and Responsibilities:

• With a high-level of accuracy, assists with a large volume of data entry and auditing related to new hires, rehires, conversions, terminations, salary adjustments, transfers, and other compensation items as well as supervisor changes, department changes, name changes, and marital status updates.
• Assists with the onboarding of new employees, to include:
• Processing new hires within web based onboarding system, ensuring all required documents are collected and processed accordingly such as policy acknowledgements, wage memos and location specific forms.
• Offer management to include monitoring pending transaction assignments, approving transactions, sending reminders to approve, reminders to complete questionnaires and offer letter preparation.
• Provides support for new hire orientations for DC-based hires.
• Monitors HR JIRA queue and responds to assigned tickets in a timely fashion in accordance with pre-set SLAs. Responds to employee inquires, and/or escalates to appropriate specialist.
• Receives and responds to routine correspondence following established procedures (such as unemployment claims and employment verifications).
• Runs, maintains and manipulates reports within Excel; conducts research and prepares materials for presentations or analysis.
• Spearheads annual projects such as document purging in accordance with Company retention policies and other special projects as assigned.
• Assists with the maintenance of confidential employee files, both physical and electronic. Manages the check-out procedure for physical employee files. Creates electronic scans of files and documents for upload onto Shared Drive and into Workday, ensuring appropriate tagging.
• Assist with the contingent worker program and provide ongoing support as needed, to include:
• Creating, monitoring and closing contingent job requisitions as needed
• Entering new resources into Workday and monitoring Onboarding for contingent workers
• Tracking end dates
• Running reports and research
• Approving transactions, sending reminders to approve requisitions and extensions
• Creating and monitoring new Agency agreements in Jaggaer (contract management system)
• Other projects as assigned.
Supervisory Responsibilities:
• There are no supervisory responsibilities associated with this job.

Minimum Qualifications:

• Bachelor's degree or equivalent, relevant and experience.
• At least 1 year of related experience in Human Resources. Internship experience may be considered in lieu of professional experience.
• 1-2 years of HRIS data entry experience preferred.

Requirements and General Skills:

• Recognizing and maintaining confidentiality of work materials.
• Willingness to learn HR systems/procedures/functions quickly.
• Ability to handle multiple tasks in a fast-paced environment.
• Willingness to take initiative and ownership of projects.
• Ability to perform routine clerical work.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to details.
• Self-motivated and proactive.
• Positive attitude and strong work ethic.
• Must have legal right to work in the U.S.

Technical Skills:

• Thorough knowledge of MS-Office Suite (Word, Excel, PowerPoint).
• HRIS data entry experience, Workday preferred.


To Apply:





 



 

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