Serves as a key member of the Corporate Affairs department on the west coast, which includes corporate communications, social impact, sustainability, and internal communications for NBCUniversal by supporting the day-to-day operations of the team. Works with Senior Vice President to administrate the companys corporate affairs initiatives and ongoing projects.
Essential Job Functions:
Handles heavy phone activity, relays detailed messages and provides administrative support to the Senior Vice President and Corporate Affairs department.
Coordinates and schedules meetings and presentations (using MS Outlook calendaring system) including sending attendee invitations, handling logistical details (directions, parking, travel itineraries, ordering meals and/or equipment), gathering and preparing necessary presentation materials), and booking travel. Uses initiative to schedule appointments and meetings based on personal knowledge of workload and priorities.
Screen telephone calls, visitors, letters, and answer routine questions. Use judgment to handle inquiries from vendors, candidates, and employees to resolve concerns/issues, as necessary.
Handles confidential information with discretion.
Keeps team apprised of relevant business and community news throughout the day.
Assists in multiple capacities with special projects, such as the community screenings, employee activities, and special events.
Consistently updates and maintains general Corporate Affairs Events calendar.
Performs general administrative tasks (copying, scanning, mailing, ordering office supplies, requesting visitor badges, etc.).
Prepares Travel & Expense Reports and ensures all T&Es are submitted on time and reimbursement was made.
Supports budget tracking.
Organizes and distributes incoming and outgoing mail.
Community Relations and Social Impact
Assists with charitable ticket requests.
Helps administer the Globe Partner Pass Program.
Draft and distribute community notifications.
Monitor community outreach email accounts.
Supports Social Impact initiatives and events, as needed.
Help facilitate and organize in-kind donations and giveaways.
Draft and distribute editorial content for newsletters, websites and emails.
Supports employee events, as needed.
Manages executive lists for external and internal requests.
Supports management of lot-wide digital screen program and intranet site.
Monitor internal email accounts.
Assist with management of on Lot fridge food donation program.
Support collecting data points for TV and Film production environmental reports.
Conduct research regarding green vendors for production.
Must have experience managing/tracking budgets.
Minimum 2 years office experience
Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
Must have unrestricted work authorization to work in the United States
Must be 18 years or older
Ability to handle sensitive and confidential information appropriately
Proficient in Microsoft applications, Office (Outlook, Word, Excel and PowerPoint). Keynote a plus.
Excellent organizational skills and be able to handle several tasks simultaneously.
Strong communication skills, both oral and written
Excellent verbal and written communications skills.
Strong team player and be willing to assist organization in various tasks
Excellent computer skills
Must be able to work at a fast pace while managing multiple tasks and maintaining a professional attitude
Superior organizational skills and strong multi-tasking abilities
Meticulous attention to detail and ability to prioritize effectively
Proactive in keeping abreast of industry developments and company news
Self-starter, able to initiate projects and see them through to completion
Make recommendations about tasks and executes them with minimal direction
Excellent decision-making capabilities
Solid leadership and team-building skills
Prior corporate communications or publicity experience