The Human Resources Coordinator will perform HR administrative duties in support of San Antonio Express-News property. The incumbent will assist the Site HR Leader with recruitment, maintaining employee records, assist with payroll processing, new hire orientation, and provide administrative support. The incumbent will be responsible for the preparation and disbursement of Payroll in accordance with pay policy across multiple groups using ADP Payroll Service and ADP time and attendance systems. The coordinator is primarily responsible for ensuring that all time is entered correctly into eTime System.
Maintain all HR files.
Assist with the recruitment process by identifying candidates, conducting background checks, and generating offer letters.
Schedule meetings, interviews, HR events and maintain agendas.
Perform new hire orientation as required.
Prepare documents and spreadsheets for all Texas Newspaper properties and submit to Coporate.
Check all employee time sheets for compliance with pay policies, state and regulatory requirements.
Review trial registers for accuracy of wages and correct errors.
Prepare various payroll reports through ADP GlobalView and eTime.
Answer inquiries regarding salary and employment verification.
Respond to employee inquiries and requests regarding Payroll and HR matters.
Lead, drive, and help execute HR initiatives and projects, such as Health Fair, Blood Drives, Employee Engagement, etc.
Assist in all aspects of Applicant Processing
Assist with New Hire and Process Paperwork (I-9, W4, Emergency Contact, Payroll Papers, New Hire Packet). and input new hire information into Personnel system
Other duties as assigned
Manager, Compensation & Benefits
Site HR Leader
Time Management Skills
Customer Service Driven/Manage Conflict
Describe the most challenging aspect of this position:
Ability to shift from one area of HR to the other in a seamless manner
Sourcing specialized skillsets; determining most effective recruiting source
What type of decisions does this person have the authority to make without a supervisors approval?
Qualification of candidates to be moved on to hiring managers
Relaying policy to managers and employees
What type of decisions does this position refer to others for approval?
Budget and other financial decisions
What are the measures of success for this position?
Teamwork measures how well incumbent gests along with others and shows cooperative spirit
Decision Making/Problem Solving measures effectiveness in understanding problems and making timely practical decisions
Expense Management measures effectiveness in establishing appropriate reporting and control procedures; operating efficiently at lowest cost; staying within established budget
Leadership measures effectiveness in accomplishing work assignments; establishing challenging goals; delegating and coordinating effectively; promoting innovation and team effort.
Customer Responsiveness measures responsiveness and courtesy in dealing with internal staff, external customers and vendors; employee projects a courteous manner.