Point person for all third-party production budgets
Vet all budgets for accuracy
Identify areas of potential overage or savings
Work with Live Events SVP to mold budget to creative requests
Financial responsibilities include, but are not limited to:
Regularly meet with Finance to review budget pacing and forecast
Anticipate potential overages and report to senior management
Prepare annual production plans, assumptions and budget in concert with Finance
Approve invoices, check requests, expense reports, and petty cash reports for projects
Business unit approver for expenses, ensure management is aware of costs coming through
Consistently evaluate workflow and needs to increase cost efficiencies
Work with Finance to ensure expenses are being captured appropriately
Manage and supervise direct reports including Production Manager and other in-house team members including project freelancers as needed
Generate budgets for in-house production as needed
Prepare or review production plans, schedules and assumptions, schedules
Point person for questions regarding policies such as union rules, travel rules, insurance, safety, legal concerns and risk management
Liaise between producers and internal departments as needed (e.g. Business & Legal, Standards & Practices, Rights & Clearances, Art, Studio, Field, Post, Network, etc.)
Work with HR and facilities for short-term hiring and onboarding, ensure new hires have locations to be placed as needed
Working with Executive Management to provide additional areas of support
Provide strategic eye to future production & workflow impacts. Recommend new production methods as appropriate.
Liaise with legal for production-related questions and needs, such as Independent Contractor Agreements. Make sure productions are obtaining appropriate legal documentation (e.g. Certificates of Engagement, location agreements)
Knowledge of live and event production process and workflows.
Heavy experience in budgeting live shows.
Knowledge of applicable union rules.
Experience in production finance is a must.
Minimum five years of related experience preferred.
Strong attention to detail.